INFORMATION FOR ORAL PRESENTATIONS
Click here to download/ print the Guidelines for Oral Presentations (pdf format).
- All lecture rooms have PowerPoint facilities. Please save your presentation in Office 2003 / 2007 / 2010 format with the following filename PRESENTER_DATE_TIME_first four words of TITLE. Use the date and time format as in this example: Smith_Sept2_0900_title first four words.ppt (or pptx).
- You may send your presentation by e-mail until Monday, August 31st to firstname.lastname@example.org indicating in the email main message body the words ORAL PRESENTATION in capital letters, or come in to the media check-in station at the Grand Resort Hotel no later than 2 hours before your scheduled presentation. If you are presenting in the first morning session (before 11:00), you must hand it in at the media check-in station on the previous day or e-mail it by the above date.
- Please check the programme to see whether your presentation is a regular oral presentation (a 15-minute talk in a 20-minute time slot) or a short oral presentation (an 8-minute talk in a 10-minute time slot).
- We recommend that you have copies of a handout with your details and a summary of your presentation to give to interested delegates after your talk.
- We recommend that you bring back-up copies of your presentation on a USB stick.
- All presenting authors must register for the conference. Please pick up your registration pack from the conference registration desk at the Grand Resort Hotel on arrival to the conference venue.
- Make a note of the lecture room (and time) where you will presenting. Please note that your presentation may be either at the Grand Resort Hotel or at the Elias Beach Hotel.
- All those giving oral presentations are encouraged to familiarise themselves with the lecture hall in which they are presenting in advance of their session and to arrive at the hall at least five minutes before the beginning of the session.
- Introduce yourself to the session chair upon arrival at the presentation room.
- Short oral presentations should be no longer than 8 minutes, followed by one minute for questions and one minute for change of presenters. At the end of the session, there will be a few more minutes for questions or a general discussion. Please note that the chairs have been instructed to be very strict with the time, particularly in the short oral sessions, to ensure that all 8 or 9 presenters (depending on the session) have time to present. We recommend that you time yourself very carefully at home to make sure that the presentation takes no more than 7-8 minutes.
- Regular oral presentations should be 15 minutes, followed by 4 minutes for questions/discussion and one minute for presenter change over. Please do not go over your allocated time. The session chairs have been instructed to be strict in adhering to this timetable.
- The session chair will use ‘5 minutes left,’ ‘2 minutes left,’ ‘1 minute left’ and ‘Stop now’ cards to help the presenters keep to time.
- Please take any presentation materials away with you; anything left at the end of the conference will be discarded.